Every vendor.
Every contract.
One source of truth.
VendoTrack is the AI-driven contract management platform that turns scattered vendor data into an organised, searchable, and intelligent repository — complete with history, amounts, and analytics.
Built for teams who manage hundreds of vendor relationships
From onboarding to renewal, VendoTrack gives you full lifecycle visibility across every vendor contract — powered by AI.
Vendor Repository
A centralised, searchable directory of all your vendors with contact details, categories, risk profiles, and compliance documents in one place.
Contract Lifecycle Tracking
Full audit trail of every contract version, amendment, and renewal. See how terms and amounts have evolved over time with side-by-side comparison.
Spend Analytics
Track contract amounts, payment schedules, and spending trends. Spot anomalies and optimisation opportunities with AI-driven insights.
AI Search — Cloud or Local
Ask questions in natural language and get instant answers. Choose cloud AI for power, or 100% private local AI (Ollama) — your contract data never leaves your device.
Renewal Alerts
Never miss a deadline. Automated email reminders before expiry dates, with tiered escalation for critical, warning, and advisory windows.
Electronic Signatures
Send contracts via secure one-time signing links. Signers read, comment, and sign in their browser — no account required. Counter-sign and download the executed PDF.
MFA & Single Sign-On
Secure every login with TOTP two-factor authentication, and connect your identity provider — Azure AD, Google, or any OIDC-compatible SSO — using OAuth 2.0 PKCE.
Excel Import & Export
Bulk-import vendors and contracts from Excel with ready-made templates, or export your full data set any time. No vendor lock-in.
REST API & SQLite Database
A documented REST API backed by a real database — build integrations, automate workflows, or connect your own tools. View API docs →
Up and running in three steps
No painful migrations. No month-long implementations. Import your data and start tracking today.
Import Your Data
Upload a contract document, or bulk-import vendors and contracts from Excel using our ready-made templates. AI extracts and structures everything automatically.
AI Does the Heavy Lifting
Cloud or local AI extracts key terms, amounts, dates, and clauses from your documents — no manual data entry. Choose local AI for fully private, on-device processing.
Track, Sign, Optimise
Get a live dashboard with spend visibility and renewal timelines. Send contracts for electronic signature, secure access with MFA/SSO, and export reports any time.
Intelligence that works while you sleep
VendoTrack's AI doesn't just store data — it understands your contracts, spots patterns, and surfaces what matters.
Auto-Extraction
Upload a contract and AI extracts vendor name, amounts, key dates, clauses, and SLA terms in seconds — using cloud AI or a fully private local model.
Private Local AI
Run extraction entirely on your own device with Ollama — zero data leaves your network. Ideal for sensitive or regulated contracts.
Natural Language Queries
"What's our total spend with logistics vendors in 2024?" — ask anything and get instant, data-backed answers.
AI-Drafted Contracts
Use the built-in clause library and document editor to assemble new contracts fast, then send for electronic signature with one click.
Plans that scale with your vendor portfolio
Get in touch to find the right plan for your organisation.
For small teams getting organised
- Up to 50 vendors
- 100 contracts
- Basic search & filters
- Email renewal alerts
- Excel import/export
- MFA (two-factor authentication)
Full AI power for growing teams
- Unlimited vendors & contracts
- AI extraction — cloud or local (private)
- Natural language search
- Electronic signatures with e-signing links
- Spend analytics & dashboards
- REST API access
For complex multi-entity orgs
- Everything in Professional
- SSO — Azure AD, Google, OIDC
- Advanced roles & permissions
- Self-hosted SQLite database
- Audit log & compliance reporting
- Dedicated account manager
Ready to take control
of your contracts?
Reach out and our team will get back to you within 24 hours to discuss how VendoTrack fits your organisation.
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Based In
Amsterdam, The Netherlands
Response Time
We typically reply within one business day
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